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SECURITY AWARENESS TRAINING

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Security Awareness Training

 

Annual Security Awareness training for employees is a requirement of the State of Kansas and ESU policy. We think this is also an opportunity to remind ourselves of our responsibility to protect our ESU information.
 

Existing employees will be required to go through a training cycle every spring. New employees will be assigned training when they start and annually thereafter.
 

This year we are once again offering our 30-day challenge. Everyone who completes their training within the first 30 days will also get a chance to win their choice of multiple Prizes, including free parking* for the coming year!
 

We will be hosting workshop sessions to assist employees in completing the training during the annual training cycle and upon request throughout the year.

If you have any questions regarding the training, please read through the FAQ section below or email itsecurity@emporia.edu.

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I NEVER RECEIVED AN EMAIL. DOES THIS MEAN I DO NOT HAVE TO COMPLETE THE TRAINING?

If you did not receive the email, please check your email Clutter folder, or Spam filter first.  If you do not have it but feel that you should have been included, call the IT Help Desk at 341-5555 and we will correct the error. If you are having trouble logging into Litmos using the email links, try going directly to emporia.litmos.com.
 

WHAT IS SANS SECURITY AWARENESS TRAINING AND LITMOS?

It is an information security awareness program aimed at improving the overall general awareness about information security to protect important university information. It consists of a number of modules, each to familiarize the user with a different aspect of information security. Litmos is the platform upon which the training is built and allows training to be delivered in a easy and intuitive way.
 

 

HOW CAN I WIN THE PRIZE?

If you complete the training within the first 30 days of assignment (by midnight of March 1, 2022), you can win the prize in a lucky draw. The drawing will be done the next day and the winner announced on March 3, 2022. The winner will be able to select from the following prizes: ROKU Ultra media streaming device, Fitbit Inspire 2 fitness tracker, Cyber Acoustics wired 2.1 speaker system, and free parking* for the 2022-2023 school year.

WHO IS PROVIDING THE TRAINING?

The ESU Information Security has partnered with the SANS Institute to provide online security awareness training for ESU employees.

HOW WILL I GET THE TRAINING?

The program is available online, and can be completed at your convenience. You will be sent an introductory email with instructions on how to log into the program site. You will then receive periodic reminders until the training is complete. During the last 30 days, email reminders will be sent weekly at first and then more frequently during the last week before the deadline.

I NEVER RECEIVED AN EMAIL. DOES THIS MEAN I DO NOT HAVE TO COMPLETE THE TRAINING?

If you did not receive the email, please check your email Clutter folder, or Spam filter first. If you do not have it but feel that you should have been included, call the IT Help Desk at 341-5555 and we will correct the error.

I DO NOT HAVE A COMPUTER. HOW CAN I COMPLETE THE TRAINING?

The training site is on the web, so you just need a computer that has access to the internet. You may use any of the public lab computers on campus. You can log into them with your Emporia State username and password. You can also participate in one of our workshop sessions held in Richel Lab.

I DON'T USE A COMPUTER. AM I REQUIRED TO COMPLETE THE TRAINING?

Yes. This training is important for raising awareness on information security of the University which is not limited to computers. It is also a state requirement whether you use a computer or not.

HOW MUCH TIME DOES THE TRAINING TAKE?

There are 11 modules selected to complete the training. These modules directly correlate to our university security policies. Most modules can be completed in about 5 minutes. You should plan to spend approximately one hour on the training but you don't have to complete it all at once.

WHEN DO I HAVE TO COMPLETE THE TRAINING?

Every employee will have 60 days to complete the required sessions.

AM I REQUIRED TO TAKE THE TRAINING?

Yes, this training is mandatory. All full-time and part-time employees, as well as GAs, GRAs, and GTAs are required to complete the training. At this time, most student employees do not have to.

ARE GRADUATE ASSISTANTS AND STUDENT EMPLOYEES REQUIRED TO TAKE THE TRAINING?

Graduate Assistants, Graduate Research Assistants, and Graduate Teaching Assistants will be required to take the training. Most student employees are not required to at this time.

IS THIS A ONE-TIME EVENT?

No, each employee will receive annual training as outlined in 3J.07 Security Awareness Policy.

I SEE A REQUIRED AND A RECOMMENDED TRAINING SECTION. DO I HAVE TO TAKE THEM BOTH?

No, only the required section with the 11 modules in the "ESU 2022 Curriculum" are required. Recommended modules are optional, but we thought you might be interested in the topics.

I JUST FINISHED TAKING MY TRAINING FOR 2021, DO I HAVE TO TAKE THE 2022 ONE?

If you have been assigned training on or after October 1, 2021, your record will count for 2022 training. Please check your email account to see on which day you received the first assignment notification email from us.

WHAT IF I DO NOT PASS ANY OR ALL OF THE MODULES?

You may re-take any quiz or review any module if you do not pass one of them. The purpose of the training is to introduce security concepts, and reinforce knowledge about keeping information secure. However, all quizzes must be passed before the training is considered completed.

WHERE DO I GO FOR HELP ACCESSING THE SITE?

The IT Help Desk can answer your questions. Call us at 341-5555, or email helpdesk@emporia.edu. Plus, we also have introductory assistance provided in several on-site, hands-on sessions. Please see the Training Calendar above to sign up for a session.

 

WHAT HAPPENS IF I DON'T COMPLETE MY TRAINING?

If training is not completed within the 60 days allotted for it, IT is will be required to shut off access to ESU systems until the training is complete. No one wants this to happen, so if you are having difficulty completing the training, please reach out to IT and we will help. Also, as past years have demonstrated, unforeseen circumstances can cause complications to our work-life, so please let us know if something has created a hardship that we can help you work around.

WHERE CAN I READ THE SECURITY POLICY?

You can read policy 3J.07 Security Awareness in the University Policy Manual found here.
 

* Parking paid by Information Security on the winner's behalf up to $99.